Regular Council Meeting

February 6, 2002 - 7:30 p.m.

Council met in the Meeting Room of the Municipal Building on the above date. Present were Reeve Rod Wood and Councillors Annette Fischer, David Leask and Jim See. Councillor Pat Garside was absent with notice. Lyn Garside, Road Superintendent, attended as well.

Moved by David Leask 2002-12

Seconded by Jim See

Resolved that we do accept the Agenda as presented.

Moved by Annette Fischer 2002-13

Seconded by Jim See

Resolved that we do approve the Minutes of the meeting of January 9, 2002, as presented.

The Clerk advised Council that the five percent cash-in-lieu of parkland had been paid to the municipality for the recent All Tribes property severance. Millie Troyer had been in attendance at last month’s council meeting to discuss the possibility of land being deeded to the Township rather than a cash amount being paid. Road Superintendent, Lyn Garside, had been asked to inspect the area to determine if it would be suitable for a parking lot for the KALA Project. Due to the realization that extensive work would be required to remedy the low wet areas, as well as a survey being necessary, council decided the cash payment was in the better interests of both the owner and the municipality.

Recent conversations with the municipality’s solicitor and the Ministry of Municipal Affairs and Housing confirmed the municipality should be declaring any shoreroad allowances it intends to sell as being surplus land. In light of this, the following resolutions were passed.

Moved by David Leask 2002-14

Seconded by Annette Fischer

Resolved that we do declare the following land to be surplus to the needs of this municipality:

That part of the original shoreroad allowance identified as Part 1 on Plan 1R-10329.

Moved by Jim See 2002-15

Seconded by David Leask

Resolved that we do declare all shoreroad allowances previously sold by the Township of Hilton to have been surplus to its needs.

Council reviewed an application received from Anthony and Cynthia Sabelli, Haight Road, to purchase the shoreroad allowance fronting their property.

Moved by David Leask 2002-16

Seconded by Annette Fischer

Resolved that we do approve in principle the application made by Anthony and Cynthia Sabelli to purchase those parts of the original shoreroad allowance lying in front of Lots 26, 27 and 28, Plan M261 and further declare that these lands be deemed surplus to the needs of the Municipality. This approval is subject to the provisions of the Municipal Act and any other requirements set by various agencies as well as the required Reference Plan of Survey and deposit being received by this municipality within one year of this date.

An amending by-law was passed to confirm the winter maintenance currently provided to those residents living within Plan H-597 and 1M-447.

Moved by Jim See 2002-17

Seconded by David Leask

Resolved that we do give first and second reading to By-Law No. 749 being a by-law to amend By-Law No. 458 regarding the provision of winter maintenance.

Moved by Annette Fischer 2002-18

Seconded by David Leask

Resolved that we do give third and final reading and pass By-Law No 749 being a by-law to amend By-Law No. 458 regarding the provision of winter maintenance.

Items to be included in the upcoming amalgamated tenders were reviewed by council.

Moved by Jim See 2002-19

Seconded by Annette Fischer

Resolved that we do tender for the following items through the amalgamated tender:

1. boxes 8 ½" x 11" Paper (#1 Grade)

Calcium Chloride or Magnesium Chloride - 38 R.W. Flake Tonne Equivalent

1. High Wear Wing Blades

1. - 8" x 84" Heat Treated Grader Blades

1. - 8" x 84" Heat Treated Ice Blades - 1 ½" Teeth

6 Pcs. Corrugated Steel Pipe: 6.3 M x 450 mm (no couplers)

1 Pc. Corrugated Steel Pipe: 6.3 M x 600 mm (no couplers)

Lyn Garside recommended we tender for surface treatment we anticipate to be covered through the Northern Communities Capital Assistance grant, based on what can be accomplished in one construction season.

Moved by Jim See 2002-20

Seconded by Annette Fischer

Resolved that we do tender for the following through the amalgamated tender:

1. kilometres of Double Surface Treatment.

Correspondence was received from Great Lakes Power addressing two items. First, GLP informed us they would be carrying out line clearing in our area this spring. They will be cutting the underbrush, dead and dangerous trees and trimming branches away from power lines. They confirmed that landowners with property adjacent to power lines would be informed ahead of time. Second, they advised they would be upgrading facilities along the Hilton Road at the junction of the Base Line. Approximately 15 poles will be replaced and again, this will require further brushing to be carried out.

A request was received from Hilton Union Fire Chief, Joe Books, which had been forwarded to all municipal offices on the Island. The letter was a request that all councils confirm their position on the joint purchase of a new compressor at an approximate cost of $24,000. If purchased, the compressor will be housed at the Jocelyn Fire Hall and available for use by all three fire departments.

Moved by David Leask 2002-21

Seconded by Annette Fischer

Resolved that we do authorize the application for funding under the Northern Communities Capital Assistance Program for the joint purchase of a new compressor, the cost of which will be shared equally among the three fire departments of St. Joseph Island. This authorization is conditional on agreement by the Village of Hilton Beach, Jocelyn Township and St. Joseph Township.

Councillor David Leask reported on the recent Ontario Provincial Police (OPP) seminar he had attended in Sowerby. Information was provided that detailed the direct and indirect costs associated with the provision of police services. While a first class constable’s salary may be in the $60,000 range, the actual cost jumps to $92,000 when benefits, vehicle, communication, uniform, etc. expenses are included. Fluctuations in the annual policing costs may be caused by increases/decreases to the staff complement; detachment boundaries changing; downloading of further responsibilities from the Province; significant increase/decrease in the workload within a municipality. This municipality had previously been informed that our By-Law Enforcement Officer could not be certified as a "Provincial Offences Officer" until such time as a Police Services Board existed within our municipality. Such a Board is only possible when a municipality operates with a policing contract with the OPP. In recent years, when talk of amalgamation with neighbouring municipalities was ongoing, the OPP were reluctant to enter into contract negotiations with each of the municipalities on their own, assuming everything would have to change if amalgamation occurred. Council requested the Clerk to once again contact the East Algoma Detachment and inquire about the matter.

MINUTES – February 6, 2002

Reeve Rod Wood suggested to council members that our municipality concentrate on implementing one new project each year. He suggested a five year plan of goals/objectives be established, similar to the

Roads Department five year plan. Suggestions were made ranging from a Welcome/Information booth within the Township to the creation of a ball diamond/skating rink/etc. Plans made last year, in conjunction with the St. Joseph Island Voyageurs, to erect a rest area structure at the Milford Haven site were not realized. Council decided it should be considered a priority for this year. Residents are welcome to submit any ideas they may have for desired projects. Feel free to call any members of council or submit your proposals to the township office where they will be reviewed at the next meeting of council.

Wayne Van Sickle had spoken with the Clerk regarding free space available to the municipality at the website: www.stjosephisland.net. Council concurred that making the monthly Minutes available on the Internet could offer reductions in both time and money (less photocopying/less postage). It is appreciated that not all recipients of the Minutes would prefer this method but for those who do, please advise the office and your name can then be removed from the Minutes mailing list. We hope to have it available within the next couple months. Additional information describing our municipality will be included that will hopefully result in encouraging more tourists to visit our area and perhaps even take up residence here.

A letter was received from the St. Joseph Island Economic Development Office requesting our council consider making a contribution to the EDC this year. All of council agreed that our municipality benefits from the efforts of the EDC, whose work promotes the entire Island. The matter will definitely be addressed at budget time.

A letter of support was requested by the Township of St. Joseph for their efforts to hire an individual to promote economic development within their community.

Moved by David Leask 2002-22

Seconded by Annette Fischer

Resolved that we do approve the payment of Township bills for the month of December 2001 in the amount of $8,363.97 as per Voucher No. 12A-01 and for the month of January 2002 in the amount of $18,196.61 as per Voucher 01-02. The bills were made up of the following: Algoma Health Unit - $2,936.00; Administration - $4,799.84; Assessment - $3,418.91; Building - $165.32; Fire - $648.67; Miscellaneous - $2,886.03; Recycling - $618.00; Roads - $11,087.81.

Moved by Annette Fischer 2002-23

Seconded by Jim See

Resolved that we do adjourn, Council to meet again on March 5, 2002 at 9:30 a.m. or at the call of the Reeve.

Rodney I. Wood, Reeve

Valerie Obarymskyj, Clerk Treasurer