M I N U T E S
June 5, 2002 - 7:30 p.m.
Council met in the Meeting
Room of the Municipal Building on the above date. Present were Reeve Rod
Wood and Councillors Annette Fischer, David Leask and Jim See. Councillor
Pat Garside was absent with notice. Lyn Garside, Road Superintendent,
attended as well.
Moved by Jim See 2002-59
Seconded by David Leask
Resolved that we do accept the Agenda as
presented.
Moved by Annette Fischer 2002-60
Seconded by David Leask
Resolved that we do approve the Minutes
of the meetings of April 17th, April 24th and May 1st,
2002, as presented.
A number of individuals were in
attendance to address the draft by-law presented at last month’s regular
meeting which dealt with changes to the issuing of entrance permits. As
Reg Fleming had requested to be included on the Agenda, Reeve Wood asked
Mr. Fleming if he would be speaking on behalf of the group present. Mr.
Fleming confirmed that the group wished to be represented by Mr. J.P.
Paciocco, a solicitor present at the meeting. Reeve Wood confirmed that
Mr. Paciocco had been retained by one of the individuals present to act on
the group’s behalf, although his intent at this meeting was merely to
address Council on the draft by-law. Reeve Wood advised that the open
meeting would be closed given the legal aspects involved and while Mr.
Paciocco could take part in the closed meeting, he asked the remaining
individuals to leave. An objection was noted by Mr. Paciocco.
Moved by Jim See 2002-61
Seconded by David Leask
Resolved that we do enter Closed Meeting
at 7:35 p.m. for the purpose of discussing legal matters.
Moved by Annette Fischer 2002-62
Seconded by Jim See
Resolved that we do return to Open
Meeting at 7:50 p.m.
A revised by-law addressing entrance
permits will be presented to Council at its next regular meeting to be
held on July 10th, 2002. A copy of that by-law will be provided
to Mr. Paciocco prior to the meeting date.
Lyn Garside, Road Superintendent, advised
Council of a breakdown with the grader that could involve significant
dollars to remedy. The municipality’s grader is a 1979 Champion 740
model that through a good maintenance schedule coupled with notable
repairs, has remained operating well beyond its expected life. Council was
advised that in good working condition, the grader could be sold for
approximately $17,000. The cost of work required to fix the immediate
problem ranged from a minimum of $9,200 to a maximum of $18,000. The
question of carrying out the repairs or trading in the model for a newer
one was discussed. Some council members felt that rather than pursue the
purchase of a newer grader, which could run $75,000 - $90,000, we should
just do enough in the way of repairs that would make the grader
operational, and take our chances on how long it would last. Another
option included asking a neighbouring municipality if they would be
interested in selling their grader.
The purchase of a number of road signs
was agreed upon. The signs would warn drivers of skidoo crossings as well
as advise drivers of certain roads that were considered private property
and not intended for use by vehicular traffic without the consent of the
municipality.
The Northern Communities Capital
Assistance Grant was once again reviewed. The work to be done had been
planned for completion over a two-year period. This year’s amalgamated
tender quote for surface treatment was so low, however, that completing
all the surface treatment work this year was strongly advised. The Road
Superintendent received approval to hire extra labourers to get all the
jobs done this summer.
A request was received from the St.
Joseph Island Hunters and Anglers Association to install a box at Twin
Lakes Park. The box is to provide a place for those people fishing there
to comment on their fishing results. Council had no objection.
Lyn Garside suggested to Council that he
had found yet another job ideal for the newly purchased excavator. Every
year, Bob and Gayle Tisdall, adjacent owners to Twin Lakes Park, have
graciously allowed a section of their property to be used for additional
parking for park users. Lyn advised that he could use the excavator on the
municipally owned parkland to create a parking lot leading to the pavilion
area. There is the potential for creating as many as eighteen parking
spots. While the Tisdall’s generosity has always been appreciated, it
was thought this would alleviate any concerns there has been of possible
injury incurring to someone on their private property while using the
public park site. Council thought it was a great idea but agreed it could
not be considered a priority, given the intense construction projects
already scheduled for this year.
The Road Superintendent confirmed that
the individual who had been requested at last month’s council meeting to
remove the culvert from the X Line had done so.
A letter was received from the owner of
Part of Lot 11, Concession W, requesting an extension for building a
residence on that property to meet the requirements for the operation of a
home occupation.
Moved by Jim See 2002-63
Seconded by Annette Fischer
Resolved that we do allow the owner of
Part of Lot 11, Concession W, to continue to operate a home occupation at
that location for a period not exceeding one year from this date, as per
Section 2.15 of the zoning by-law. This authorization is based on the
understanding that a residence will be built on the subject land within
the one-year extension period.
A proposed budget was distributed to
council for their review. A date of Wednesday, June 19th was
set for a budget meeting. The Clerk advised that one of the main
expenditures that had still to be confirmed was the Algoma District
Services Administration Board’s (ADSAB) levy. While the ADSAB’s budget
had been finalized, the participating municipalities’ apportionment has
yet to be established. This could pose a significant difference in the
estimated expenditure.
The appointment of the municipality’s
officers, servants, boards and commissions was adopted through by-law.
Moved by Jim See 2002-64
Seconded by Annette Fischer
Resolved that we do give first and second
reading to By-Law No. 755 being a by-law to appoint officers, servants,
boards and commissions for the year 2002.
Moved by David Leask 2002-65
Seconded by Jim See
Resolved that we do give third and final
reading and pass By-Law No. 755 being a by-law to appoint officers,
servants, boards and commissions for the year 2002.
Moved by Jim See 2002-66
Seconded by Annette Fischer
Resolved that we do apply for a grant
under the Summer Experience 2002 program to employ two students for a
period of seven weeks each for the Twin Lakes swim program.
Correspondence was received regarding the
recycling site at the corner of Highway 548 and Highway 17 (Highway 17E
Trading Post). It was noted that despite the steadily increasing use the
site receives, it has remained in a relatively clean and tidy state. The
summer is expected to result in an even greater use of the bins and it has
been recommended an extra two bins be added for the summer months, and
longer, if the need remains.
Moved by David Leask 2002-67
Seconded by Annette Fischer
Resolved that we do agree that the
necessary two additional bins be placed at our recycling site.
Notice of a public meeting to be held
Monday, June 17th at the Hilton Township Municipal Office
respecting a proposed plan of subdivision was received from the St. Joseph
Island Planning Board. The proposed subdivision is for the Tenby Bay area
and Council was asked to provide its comments on the development. Council’s
concerns centered on the road construction and provision of turnarounds as
well as drainage and power easements. It was noted that the developer
would enter into a subdivision agreement with the municipality to ensure
all requirements would be met. Council was undecided on which lot to
identify as its parkland entitlement and councillors agreed to visit the
site to determine the lot best suited to its needs.
Each year, Jocelyn Township Recreation
Committee puts together an entertaining fireworks display for everyone’s
enjoyment. Council passed the following resolution in support of their
efforts.
Moved by David Leask 2002-68
Seconded by Annette Fischer
Resolved that we do authorize a donation
of $250.00 be made to the Jocelyn Township Recreation Committee’s
fireworks display.
In recognition of the efforts put forth
by area students, the following resolutions were passed.
Moved by Jim See 2002-69
Seconded by David Leask
Resolved that we do contribute $50.00 to
the Central Algoma Secondary School 2002 Graduation ceremony.
Moved by Annette Fischer 2002-70
Seconded by Jim See
Resolved that we do agree to contribute
to the St. Joseph Island Central School Grade Eight Graduation ceremonies
in the form of a $25 donation for an academic or general proficiency
award.
A report was received from the OPP
detailing the crimes committed in our municipality for the first quarter
of 2002 and the subsequent hours of police work involved.
A request was received from the
Corporation of the Town of Thessalon for our municipality to contribute to
the costs of a presentation to be used for the Physicians Tour 2002. The
Central Algoma Rural Physicians are planning on representing area
communities on the Tour, which will hold meetings in London, Hamilton,
Toronto, Kingston and Ottawa. The purpose of the Tour is to keep our
communities known to graduating physicians and encourage their recruitment
to our area.
Moved by Jim See 2002-71
Seconded by Annette Fischer
Resolved that we do agree to contribute
toward the associated costs of the Physicians Tour 2002 in the amount of
$200.00.
A request was received from the
Corporation of the Town of Thessalon for a contribution toward the cost of
hosting the Association of Municipal Managers, Clerks and Treasurers of
Ontario Zone 7 fall workshop in October 2002. Significant dollars will be
saved by not having to travel any great distance to attend the workshop.
Moved by David Leask 2002-72
Seconded by Jim See
Resolved that we do agree to contribute
$100.00 toward the associated costs of the AMCTO Zone 7 Workshop to be
hosted by the Town of Thessalon in October, 2002.
Correspondence was received from the St.
Joseph Island Economic Development Committee (SJIEDC) detailing their
plans for an island-wide "Open House" for Saturday, June 29th,
2002. They are encouraging all municipalities, businesses and
organizations to promote themselves with extra efforts that day. Island
properties will be promoted by the Real Estate Board’s special island
edition of their weekly sales bulletins. Three manned information tents
will be set up at Kent’s Corners, Richards Landing and Hilton Beach.
Council congratulated the SJIEDC on an excellent concept.
Moved by Jim See 2002-73
Seconded by David Leask
Resolved that we do approve the payment
of Township bills for the month of May, 2002 in the amount of $64,181.81
as per Voucher No. 05-02. The bills were made up of the following: Algoma
District Social Services - $34,656.94; Administration - $4,891.23;
Assessment - $3,418.91; Building - $880.66; Fire - $307.65; Library -
$6,740.00; Miscellaneous - $2,994.30; Museum - $1,986.90; Planning Board -
$3,938.00; Recreation - $50.00; Roads - $4,317.22.
Moved by Jim See 2002-74
Seconded by Annette Fischer
Resolved that we do adjourn, Council to
meet again on July 10th, 2002, or at the call of the Reeve.
_______________________________
Rodney I. Wood, Reeve
__________________________________
Valerie Obarymskyj, Clerk Treasurer |